Kenora Swimming Sharks

Fundraising Policy

Fundraising Requirements

The club executive will set a fundraising requirement for each swim group.

The fundraising requirements are as follows:

Raffle commitment

• Competitive Group 1 – $400 worth of tickets in each KSS Raffle
• Competitive Group 2 – $400 worth of tickets in each KSS Raffle
• Competitive Group 3 – $300 worth of tickets in each KSS Raffle
• Competitive Group 4 –$300 worth of tickets in each KSS Raffle
• Junior Sharks –$200 worth of tickets in each KSS Raffle
• No fundraising commitment for Masters

Major KSS Raffles

The Fall/ Winter Session draw is yet to be determined for the 2010-2011 season. The Spring/Summer Session draw is for a Fishing Boat.

Swim-a-thon commitment

• Competitive Group 1 thru 4 – $150 in sponsors
• Junior Sharks (swimming 1 hour training sessions) – $75 in sponsors
• Junior Sharks (swimming 1/2 hour training sessions) – $50 in sponsors

 

Sessional Projects

Voluntary projects scheduled throughout the Swim Season enable participating swimmers to collect Fundraising Credits.

Family Discounts

• 1st Swimmer – Full Fundraising Requirement
• 2nd Swimmer – 50% Reduction of Fundraising Requirement
• 3rd Swimmer – 50% Reduction of Fundraising Requirement
• 4th, 5th etc. Swimmer(s) – 100% Reduction of Fundraising Requirement

Fundraising Credit

Swimmers will accumulate fundraising credits for fundraising done above the mandatory requirement. The amount of fundraising credit is determined by the KSS Executive at the end of each fundraising event depending on the success of that event.

• Raffle Tickets — Usually up to 25% credit of the dollar value of the tickets sold above the mandatory requirement is given depending on the success of the raffle.
• Meet Sponsorship — Usually up to 50% of the dollar value of the sponsorships.
• Swim-a-thon — SNC and Revenue Canada Guideline prohibit fundraising credits to individuals.  Funds raised from Swim-a-thon must be used to benefit the club as a whole.

Please Note: Fundraising credits cannot be given for donations in which a tax receipt is requested. Fundraising credits can be used by any immediate member of a family under the age of 18 that is actively swimming with the club. If a swimmer skips one or two sessions their fundraising credits remain intact. If a swimmer stops swimming for the swim year (11 months) and then returns to active swimming their fundraising account will be reduced by 50%. If the swimmer does not swim for two swim years (22 months) they lose 100% of their fundraising credits. Fundraising credits can only be used for eligible expenses as determined by the club executive. Fundraising credits cannot be transferred to a club swimmer who is not an immediate family member. Fundraising credits cannot be “cashed in” if someone decides to quit swimming. The unused fundraising credits will stay with the club and be used for approved activities with the club.

Fundraising Credit Account (Travel Fund)

An account printout detailing account activity including fundraising credits can be provided to families upon request. When swimmers want to use their fundraising credits for approved uses they must put their request in writing and submit it to the KSS office.

Use of Provincial Lottery Funds

Due to provincial lottery regulations funds raised from lottery approved raffles have restrictions on what they can be used for.

Licensed lottery funds can be used for:

• Certain swim equipment (swim fins, flutter boards, pull boys, training equipment, lane lines etc) for swimmers under the age of 18.
• Swim meet costs (transportation, food, and lodging) for any swimmer under the age of 18. (Swim meet costs from meets held outside of Ontario and Manitoba may be disallowed by lottery officials.)
• Some coaching salaries (for swimmers under 18).
• Pool rental costs (for swimmers under 18).
• Swim Club Clothing that remains the property of the club and is not personalized.
• Approved lottery related fundraising expenses (prizes, advertising, lottery license fees).

Licensed lottery profits cannot be used for:

• Out-of-country (USA) swim meet expenses.
• Personal swim clothing (bathing suits and swim goggles).
• Office and administration costs (rent, photocopying, phone, internet, office supplies, etc).
• Any costs associated with provision of service for any swimmer 18 or over.
• Annual club fees, Swim Ontario fees

Please Note: We are always on the lookout for new and different ideas for fundraising projects. Please communicate any ideas for fundraising projects you may have, or information on novel fundraising projects you have seen or heard about, to any member of the KSS Fundraising Committee or our Head Coach.